About the job

CORE PURPOSE OF JOB

To provide a professional and effective administrative and secretariat service to relevant governance and management structures of the University. To ensure coherent and prompt communication for the implementation of decisions and to maintain a comprehensive electronic decision register.

KEYPERFORMANCEAREAS

• Planning and logistical arrangements for meetings.
• Call for items, compiling and distributing agendas.
• Procedural advice and communication prior to, during and after meeting.
• Minutes, report writing and action memorandums.
• Electronic storage and electronic decision register.

CORE COMPETENCIES

• Good knowledge of the rules and procedures pertaining to the governance structures for which secretariat functions are provided.
• Excellent communication skills - oral, writing and listening skills.
• Excellent organizing skills and the ability to prioritise multiple tasks, work efficiently within time constraints and deadlines, manage stressful situations and to work independently.
• Sound knowledge of MS Office, SharePoint and other software packages used in committee administration.
• Attentive and detail orientated.

Requirements

In order to be considered for appointment to this post, candidates must possess a relevant M+3 qualification or equivalent, and three (3) years relevant administrative experience, which includes the provision of secretariat functions to committees.

Nelson Mandela University reserves the right not to make an appointment. In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan. No applications will be accepted after the closing date Friday, 8 September 2023